Thank you for your interest in becoming a vendor in our Outdoor Season of the Sherwood Park Farmers Market. If you wish to apply for Canada Day, this application includes the Canada Day option for Concession vendors.

The Outdoor Season of the Sherwood Park Farmers Market (SPFM) runs every Wednesday from May 15th – October 9th 4:00 – 8:00 pm. We are located at Broadmoor Lake Plaza – 2015 Oak Street, Sherwood Park.
Canada Day runs from 10 am to 5 pm on Monday, July 1st.

From time to time pictures may be taken during market hours for use of advertising, marketing.
By signing this application form, you acknowledge that you are willing to have pictures of your products placed on our website or any other means of advertising. At the Sherwood Park Farmers Market insurance is mandatory for Concession vehicles. A copy of your insurance must be submitted with your application.

All applications are reviewed by the SPFM Vendor Approval Committee. Applications from returning vendors will receive first consideration; previous participation does not guarantee acceptance into the market. Vendor approval will be based on an overall market balance.

SPFM Board reserves the right to limit market size and to reject applications with or without reason.
Decisions of the Sherwood Park Farmers’ Market Executive/Vendor Committee are final.

Complete applications including all applicable documentations and monies are to be submitted to the Market Manager.
Failure to include all appropriate documents, may delay your approval. Canada Day applications must be received by the market manager by Wednesday, May 29.

No late applications will be accepted after that date.

If you have any questions, or concerns, you may contact the Farmers Market Manager @ 780-464-3354, or email sherwoodparkfarmersmarket@gmail.com

Street address, P.O. box, company name, c/o

City

State / Province / Region

Postal / Zip Code

Country

Please provide a detailed listing. Only products listed and approved by the Vendor Committee will be allowed.

width x length

Canada Day is to be paid in advance to secure your stall. The deadline for applications and payment in full for Canada Day is Wednesday, May 29.

Payment can be made by cheque, cash, credit card or debit. Debit payments may be made to the Treasurer for amounts under $100. There will be a 2.75% processing fee for charge card payments.

Please see the Market Manager and/or Treasurer if paying by card.

Note: There is a $20.00 charge on all NSF cheques.

Do not include $ sign in this field. Numbers only.

July 1 from 10 am – 5 pm
Note: You will be required to be in your stall by 9:00 am
No vehicles are allowed after 9 am
Payment in full is required to secure your stall.
Deadline for Canada Day is May 29, 2019. Completed applications must be submitted along with payment and all necessary paperwork for applications to be considered complete.

Carry this amount over into Total Amount column.

Carry this amount over into Total Amount column.

Include the totals from Outdoor Season, Canada Day, and Annual Membership Fee into this column.

Do not include $ sign. Numbers only.

In consideration of being allowed to use the facilities of the Sherwood Park Farmers’ Market Society and the Sherwood Park Farmers’ Market, located at 401 Festival Place in the Community Center (temporarily at the Log Cabin 50 Spruce Ave) & 2015 Oak Street, we the undersigned, hereby agree to the following:

To waive any and all claims that we,

may have against the Sherwood Park Farmers’ Market Society and the Sherwood Park Farmers’ Market located at 401 Festival Place in the Community Center (temporarily at the Log Cabin 50 Spruce Ave) & 2015 Oak Street, its directors and officers, employees, agents, representatives and volunteers.

To release from any and all liability for any loss, damage, injury or expense that occurs out of the use of any of the facilities of the Sherwood Park Farmers’ Market Society and the Sherwood Park Farmers’ Market, located at 401 Festival Place in the Community Center & 2015 Oak Street, by the above-named Vendor, their family, their employees or volunteer participants.

To hold harmless and indemnify the Sherwood Park Farmers’ Market Society and the Sherwood Park Farmers’ Market, located at 401 Festival Place in the Community Center & 2015 Oak Street, from any and all liability for any property damage, personal injury to any third party or other financial loss or expense, including legal expense and costs of a solicitor-and-his-own-client full indemnity basis, resulting from the participation in any event to be held on the facilities of the Sherwood Park Farmers’ Market Society and the Sherwood Park Farmers’ Market, located at 401 Festival Place in the Community Center & 2015 Oak Street, throughout the 2019 season.

We, the undersigned, hereby acknowledge that we have read the foregoing and understand its
content, import and meaning.

1. Vendors are accepted based on the items approved as listed on the application form, and as such may only sell approved items. Any changes or additions to product lines must be given to the Market Manager in writing for approval by the vendor committee.
2. All Food Vendors are responsible for knowing & complying with all applicable health regulations.
3. All products sold at Sherwood Park Farmers Market must conform to the AHS Regulations and Standards of Cleanliness. All vendors selling consumable food products must provide a copy of their AHS Food Sanitation & Hygiene Certification and/or Home Study Course Certification.
4. All Food Vendors must display, visible to the public, their AHS certification within their stall.
5. All Food Vendors: All prepared food items must be pre-packaged as per AHS regulations and labelled according to CFIA (Canadian Food Inspections Agency) standards.
6. All Food Vendors: Serving samples of your product is encouraged, provided you meet the AHS Farmers Market guidelines. Vendors providing samples must supply garbage containers in a location easily visible and accessible to customers
7. All Food Vendors: Please note that if you wish to SERVE HOT FOOD you must fill in a Concession
Application Form. Any vendor caught breaking this rule will be immediately shut down and permanently removed from the market, with no refund forthcoming.
8. B.C. Fruit Vendors: may sell only B.C. Fruit. Fruit from any other province or state is not allowed. B.C. Fruit vendors must have inspection slips available at each market. A release permit for inter-provincial transport of B.C. Fruit must be obtained by vendors transporting their own fruit, and be produced as
requested by the Market Manager. Interprovincial trade of fruit requires an inspection certificate and proper labelling.
9. Organic: If your company is considered “Organic” or you are a beekeeper, documentation supporting this must accompany your application.
10. All inflatables must provide a copy of liability insurance for $2 million dollars listing Strathcona County as additional insured. Proof of Alberta Elevating Devices & Amusement Rides Safety Association (AEDARSA) for each inflatable must be submitted.
11. Please note that changes to Strathcona County regulations, street construction, building renovations or Market plan may alter Market locations.
12. Failure to notify the Market Manager of your absence 48 hours before market day will result in a $10.00 fine. A second non-compliance of this rule during a calendar year may result in the loss of vending/membership privileges.
13. Vendors must remove all garbage including bags, boxes, and refuse from produce. All vendors are responsible for cleaning up their stall area.
14. Vendors are required to be in place and ready to operate by 3:45pm. Late vendors will receive a $10.00 fine and are required to check in with the Market Manager unless previous arrangements have been made with the Market Manager.
15. Vendors may not loan, give or sublease the stall(s) assigned to them.
16. Vendor tables are subject to inspection by Alberta Agriculture and Forestry, AFMA (Alberta Farmers’ Market Association) and Alberta Health Services (AHS) without notice. Any vendor found not to be in compliance with Alberta Health Services regulations will be immediately removed from the market and any monies paid will be forfeited.
17. Public selling begins at 4:00 pm. This excludes sales from vendor to vendor.
18. Public selling ends promptly at 8:00 pm. Vendors MAY NOT take down their stall prior to 8:00pm, unless otherwise specified by the Market Manager. Any vendor seen taking down their stall before 8:00pm will receive a $10.00 fine.
19. The Outdoor market is an all-weather market. Vendors are required to operate in a variety of weather conditions including rain, snow or sunshine. In the event of extreme weather (severe lightening, tornado, etc) the Market Manager may delay setting up of the market, or close the market until the extreme weather threat has passed.
20. For the Outdoor Market tent weights are MANDATORY. Weights should be no less than 25lbs per tent leg. Failure to have proper weights on your tent, may result in your being asked to take down your tent. This is for your safety as well as the customers.
21. Vendors using more than the allotted space will be charged for a 2nd stall. Indoor Market space is 6’ x 8’; Outdoor Market space is 10’ x 10’.
22. Vendors are expected to behave in an ethical & professional manner at all times. Failure to do so will result in an automatic expulsion and all monies forfeited. Any complaints received concerning unprofessional conduct, including but not limited to the use of profane language, smoking, cleanliness of the vendor or vendors’ product will be considered grounds for dismissal from the Market. Insubordination, the consumption of alcohol, drugs or fighting during the market will be grounds for immediate dismissal.
23. Disputes among vendors and/or customers must be brought to the Market Manager.
24. Vendors may address complaints concerning the market, its operation, and rules to the Market Manager. If there is an unsatisfactory resolution of the concern(s), please email your concerns, and steps undertaken for resolution, to the Sherwood Park Farmers ‘Market Board Executive.
25. Failure to comply with Market Rules & Regulations may result in, and not necessarily in this order: a written warning; forfeiture of monies; and/or a $40.00 charge. All decisions made by the Sherwood Park Farmers Market Society and its appointed Farmers’ Market Manager are final.
26. Canada Day Vendors must arrive by 9 am at the latest. NO vehicles will be allowed access after 9 am.

Note: The Sherwood Park Farmers Market Board & its Market Manager reserve the right to change, interpret and enforce these policies and guidelines as deemed necessary to maintain consistency and individuality of the market for the benefit of all served by the market.

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